In order to create a purchase order, what type of document is referenced within GFEBS?

To create a purchase order within GFEBS, the document referenced is the Purchase Requisition. This document initiates the acquisition process by formally requesting the purchase of goods or services. It serves as a critical link between the needs identified by the requesting unit and the procurement department responsible for fulfilling those needs.

The Purchase Requisition details what items or services are needed, the quantity, and often the desired timing for the acquisition. Once the requisition is approved, it can be converted into a purchase order, allowing the purchasing department to proceed with the acquisition and ensure that the necessary funds are appropriately allocated.

Understanding this process is essential, as the Purchase Requisition is the foundational document that triggers the purchasing workflow in GFEBS, leading to effective and accountable management of resources. Other documents, while important in their own contexts, do not serve this specific function of initiating a purchase order.