What action is initiated when a Goods Receipt (GR) and a Goods Acceptance (GA) document is matched to a Purchase Order (PO)?

When a Goods Receipt (GR) and a Goods Acceptance (GA) document are matched to a Purchase Order (PO), it confirms that the goods have been successfully received and accepted according to the terms of the purchase order. This matching process is crucial in the procurement cycle as it helps ensure that the items delivered are indeed what were ordered, both in quantity and quality.

The GR indicates the physical arrival of the goods, while the GA represents the acknowledgment that the goods meet the required specifications and are acceptable for use. This successful match signals that the transaction can proceed to the next steps, such as processing payment to the vendor and updating inventory records. Thus, the action of receiving and formally accepting the goods is essential for maintaining accurate accounting and inventory management, and it's a critical control point in the acquisition process.