What does the Create/Change PR process achieve?

The Create/Change PR (Purchase Requisition) process is integral to procurement in the GFEBS (General Fund Enterprise Business System) framework. The primary objective of this process is to generate a Purchase Requisition for goods or services, which leads to a formal commitment of funds. When a Purchase Requisition is created or changed, it signifies that there is a need for specific items or services, and by initiating this request, the organization sets aside the necessary funds to ensure that these items or services can be obtained.

In essence, by creating a PR, the process initiates the financial obligation to ensure that when the purchasing decision is finalized, the appropriate funds have already been earmarked. This step is crucial for effective budget management and ensures that there is accountability in the procurement process, allowing for better financial planning and control.